Integrations · Video

Zoom integration for appointment scheduling

Pick Zoom as a meeting’s location in the new Vonza Scheduling and every booking gets its own Zoom meeting: created when the time is booked, moved when the booking is rescheduled, deleted when it is cancelled, and sent to the client in the confirmation and reminders.

How the Zoom integration works

Vonza Scheduling has a Where menu on every meeting: Vonza Stream, Zoom, Google Meet, Microsoft Teams, Phone call, In person, a virtual link you give, or Ask the invitee. Choose Zoom and the app’s own line describes what happens: “A Zoom meeting for every booking, moved when the booking moves and deleted when it is cancelled.”

The Zoom meeting is created when the booking is confirmed, so the joining link is in the confirmation email the client receives straight away, in the reminders, and on the booking’s manage page. If the client or the host reschedules, the Zoom meeting moves to the new time; if the booking is cancelled, the Zoom meeting is deleted so nobody joins an empty room.

A meeting can offer up to 11 locations, so Zoom can sit beside In person or Phone call and the booker chooses. Scheduling is included in every Vonza plan, with a 14-day free trial; the Zoom connection itself is made under Scheduling › Integrations when your Vonza account has the app connected.

What the Zoom integration does

Six things, each tied to a booking rather than to your personal meeting room.

One Zoom meeting per booking
Each booking gets its own meeting and joining link, not a shared personal room.
Moves with a reschedule
When the booking moves, the Zoom meeting moves with it, and the client’s new confirmation carries the joining details for the new time.
Deleted on cancel
A cancelled booking deletes its Zoom meeting, so the link stops working and your Zoom account stays tidy.
In every message
The joining link appears in the confirmation, in every reminder and on the booking’s manage page.
Beside other places
Up to 11 locations per meeting: offer Zoom and In person on the same page and let the booker pick, or choose Ask the invitee.
Classic connections listed
A Zoom app connected in classic Scheduling shows as “From classic Scheduling” in the new module’s Integrations list.

Who connects Zoom

Each host connects their own Zoom account under Scheduling › Integrations, so a booking’s Zoom meeting is created in the account of the host who takes it. Only an Owner or Admin can connect an app the whole team shares, and only an Owner, OP or Admin can manage integrations at all.

The Zoom app appears on the Integrations page under Video, next to Google Meet and Microsoft Teams. If the app is not yet available to your Vonza account, the tile reads “Not set up yet” rather than offering a connection that would not work; once it is, each host presses Connect and signs in to Zoom.

When Zoom is not connected

A meeting can name Zoom as its location before the host has connected Zoom. The booking still goes through; the client’s confirmation simply carries this line instead of a joining link:

Your joining link isn’t ready. The host will send you the joining details before the meeting.

The host then sends the link by hand or connects Zoom, and later bookings get their meetings automatically. Vonza Stream is always available as a fallback: a room is created per booking and the join links work until the meeting ends plus 24 hours.

How to connect Zoom to Vonza Scheduling

Four steps in the new Scheduling.

STEP 01
Open Integrations
In the new Scheduling, go to Integrations and find Zoom under Video. Press Connect and sign in to the Zoom account that should own the meetings.
STEP 02
Set Zoom as the location
Open a meeting, go to Where and choose Zoom. Add “Additional information” if you like and tick “Show before booking” so bookers know it is a video call.
STEP 03
Publish and test
Publish the meeting and book a test time from the /book page. Check the confirmation for the Zoom link, then cancel the test and watch the Zoom meeting disappear.
STEP 04
Repeat per host
On a team, each host connects their own Zoom under Integrations so their bookings create meetings in their account.

Questions about the Zoom integration

Get answers to common questions here

Yes. In the new Vonza Scheduling, pick Zoom as a meeting’s location and every booking gets its own Zoom meeting: created at booking, moved on reschedule, deleted on cancel. Connect Zoom under Scheduling › Integrations when your Vonza account has the app connected.

Yes. The joining link is in the confirmation sent right after booking, in every reminder and on the booking’s manage page, where the client can also reschedule or cancel.

It follows the booking. A reschedule moves the Zoom meeting to the new time, and a cancellation deletes it.

Each host connects their own Zoom so their bookings create meetings in their account. Owners and Admins can connect apps shared by the team, and only Owners, OPs and Admins manage integrations.

The booking is confirmed and the confirmation says “Your joining link isn’t ready. The host will send you the joining details before the meeting.” Connect Zoom or send the link yourself; later bookings get their meetings automatically.

Scheduling is included in every Vonza plan, with a 14-day free trial. Zoom, Google Meet and Microsoft Teams links are made when your Vonza account has the app connected; until then the Integrations tile reads “Not set up yet” and Vonza Stream rooms are available for every booking.