Integrations · Video

Google Meet integration for appointment scheduling

Choose Google Meet as a meeting’s location in the new Vonza Scheduling and every booking gets its own Google Meet joining link, sent in the confirmation and the reminders. It runs on the same Google connection that checks your calendar for conflicts and adds bookings to it.

How the Google Meet integration works

Google Meet is one of the options on the Where menu, beside Vonza Stream, Zoom, Microsoft Teams, Phone call, In person, a virtual link and Ask the invitee. The app puts it in one line: “Pick the app as a meeting’s location and every booking gets its own joining link.”

The link comes from your Google connection. Under Scheduling › Integrations, Google Calendar is described as “Google Calendar busy times, bookings added to your calendar, and Google Meet links”: one sign-in gives you the conflict checks, the Add bookings switch and Meet. A host who already uses Google Calendar with Vonza has nothing more to connect.

Each booking’s Meet link is specific to that booking and goes out in the confirmation, every reminder and the booking’s manage page. Scheduling is included in every Vonza plan, with a 14-day free trial; Meet links are created when your Vonza account has the Google app connected.

What the Google Meet integration does

One sign-in, a link per booking, and the calendar switches that come with it.

A Meet link per booking
Every confirmed booking gets its own Google Meet joining link, not a reusable room.
In every message
The link is in the confirmation sent right after booking, in each reminder, and on the manage page where the client reschedules or cancels.
One Google connection
Meet, calendar conflicts and Add bookings share the same sign-in under Integrations › Calendars.
Beside other places
Offer Meet and In person on one meeting (up to 11 locations) or let the booker choose with Ask the invitee.
Per host
Each host connects their own Google account, so their bookings create links in their Meet.
Vonza Stream as fallback
A meeting can use Vonza Stream instead: a room per booking, with join links that work until the end plus 24 hours.

Who connects Google Meet

Each host connects their own Google account under Scheduling › Integrations; the Meet link for a booking is made in the account of the host who takes it. Only an Owner or Admin can connect an app shared by the team, and only Owners, OPs and Admins manage integrations.

A Google connection from classic Scheduling shows as “From classic Scheduling”, and the new module lists Google Meet under Video on its Integrations page, next to Zoom and Microsoft Teams. Webex is marked “Coming soon” and is not offered.

When Google Meet is not connected

A meeting can name Google Meet as its location before the host has connected Google. Bookings still go through, and the confirmation carries this line in place of the joining link:

Your joining link isn’t ready. The host will send you the joining details before the meeting.

Connect Google under Integrations, or send a link by hand for that booking; later bookings get their Meet links automatically. If the app is not yet available to your Vonza account, the Integrations tile reads “Not set up yet”.

How to connect Google Meet to Vonza Scheduling

Four steps in the new Scheduling.

STEP 01
Connect Google
In the new Scheduling, open Integrations, choose Google Calendar under Calendars and sign in. The same connection provides Google Meet.
STEP 02
Pick Google Meet as the location
Open a meeting, go to Where and choose Google Meet. Add “Additional information” and tick “Show before booking” if bookers should know it is a video call before they pick a time.
STEP 03
Publish and test
Publish, book a test time from /book and check the confirmation for the Meet link.
STEP 04
Set the calendar switches
While you are there, turn on Check for conflicts and Add bookings on the calendars that should block times and receive bookings.

Questions about the Google Meet integration

Get answers to common questions here

Yes. In the new Vonza Scheduling, choose Google Meet as a meeting’s location and every booking gets its own Meet joining link, sent in the confirmation and reminders. It uses the Google connection made under Scheduling › Integrations.

No. Connecting Google Calendar under Integrations gives you busy times, Add bookings and Google Meet links in one sign-in.

Yes. Each booking gets its own joining link rather than a shared personal room.

The booking is confirmed and the confirmation says “Your joining link isn’t ready. The host will send you the joining details before the meeting.” Connect Google or send the link yourself.

Yes. A meeting can carry up to 11 locations, each with “Additional information” and a “Show before booking” switch, or you can set the location to Ask the invitee.

Scheduling is included in every Vonza plan, with a 14-day free trial. Meet links are created when your Vonza account has the Google app connected; until then the tile reads “Not set up yet” and Vonza Stream rooms are available for every booking.