Classes & events · Vonza Scheduling template

Workshop Seat Booking Page Template

A hands-on workshop as a finished booking page: 90 minutes, in person, Saturday and Sunday from 10:00 to 16:00, a Group meeting with ten seats per time and the seats left shown, and one question about experience level.

See what it sets up

Part of the new Vonza Scheduling. Included in every Vonza plan, 14-day free trial.

What a workshop seat is and who books it

A workshop is a paid, hands-on session for a small group: pottery, bread, woodwork, watercolour, a software skill. It sells by the seat, runs on a fixed date, and lives or dies on whether the page shows how many places are left. The booking page is also where you learn who is a complete beginner, so the first ten minutes can be planned.

This template is a Group meeting with ten seats per time and “Show spots left” on, in person, 90 minutes, on weekends from 10:00 to 16:00 in your time zone. The one question, “Experience level”, is a short answer. Narrow the hours to the workshop’s date with a date override, set a seat price, and it is ready.

Who books it

Makers, chefs and artists teaching weekend workshops.
Studios and venues running a programme of classes.
Trainers delivering in-person skills sessions for small groups.
Course creators adding a live workshop to an online course.

What the template sets up

Exactly what the catalogue creates when you pick this template, as the app sets it. Every item stays editable.

Meeting type: Group. Several people book the same time with one host. The template sets 10 spots per time and shows the spots left; change the number in Rules (1 to 1,000).
Lengths: 90 minutes. Each length can carry its own price, and a meeting can offer up to 12 lengths from 5 minutes to 24 hours.
Where: In person: add your address in the editor; bookers see it in the confirmation. Add up to 11 places and let bookers choose.
Hours: Saturday and Sunday, 10:00 to 16:00, in your platform's time zone. Bookers see the times in their own zone unless you lock the page to yours, which suits in-person meetings.
Questions: name, email as fixed fields, then one optional question: “Experience level” (short answer). Add up to 30 questions of 13 types, make any required, or let Vonza AI suggest some.
Rules: 4 hours' minimum notice, no buffers before or after, no daily cap, and bookers may cancel or reschedule from their email. Change any of them in the Rules panel.
Look: The template’s own accent colour and cover photo, with your logo once you add one. Pick one of 16 colour pairs or your brand colour in Design.
Description: The page opens with “Join a hands-on workshop.” Rewrite it in your own words.

What to change first

A template is a starting point. These are the four settings most sellers change before they publish this page.

Price per seat
Set a One-time price on the 90-minute length so each seat is paid when booked; a paid seat is confirmed by its payment. Add up to five add-ons at checkout, such as a materials kit or a take-home box, and a coupon box for early birds.
The venue and the date
Put the venue on the In person location with “Show before booking” on, and replace the weekend hours with a date override for the workshop date, or set a Date range booking window. Lock the time zone for local times.
Reminders with what to bring
Keep the confirmation and add a reminder two days before with what to bring and wear; a text from your SMS allowance the morning of the workshop helps once Text reminders is on. A follow-up after the end can carry photos and the next date.
Seats and cancellations
Set “Spots per time” to the seats you have and keep “Show spots left” on. Set “Bookers can cancel or reschedule” to 2 days so you can resell a seat, and put your refund terms in the policy note.

How to publish and share it

From the template to a live booking page people can open, in four steps.

STEP 01
Pick the template
Templates are part of the new Vonza Scheduling: open it from the Scheduling row marked New in your Vonza admin, start a new meeting and choose Template, then “Workshop seat”. The meeting opens in the editor with everything above in place, and nothing is public until you publish it.
STEP 02
Preview, fix, publish
Preview the page as Desktop or Phone, work through the “Fix these first” checklist, then Publish. The page lives at /book/workshop on your Vonza site; the link ending is yours to change, with a warning that old links break.
STEP 03
Share the page
The Share dialog gives you the booking link and a QR code, Embed as an Inline frame, a Popup widget or Popup text on any website, One-time links that book once and then stop working, and a button for your Link in bio page. Mark the meeting Featured to show it first on your /book directory, or Secret to keep it off the directory.
STEP 04
Turn on New booking pages
Bookers see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General. Until then a /book link to an existing meeting opens the classic booking page. Switching on later keeps every booking and manage link.

See Vonza appointment scheduling for the whole product, and all booking page templates for the rest of the catalogue. Related: paid appointments and add-ons and appointment reminders.

Automations that fit this page

Scheduling › Automations runs steps when something happens to a booking: 16 triggers, steps such as emails, texts, tags, lists, webhooks and course enrolment, up to 20 steps each. These three fit this meeting.

Send the kit list
Trigger “Booking paid”, then “Email the invitee” with the kit list and directions, and “Tag the contact” with workshop.
Fill a freed seat
Trigger “Invitee cancels”, then “Notify me”; in your platform automations, tell your list that a seat has opened.
Sell the next one
Trigger “After the meeting ends”, wait two days, then “Email the invitee” with the next workshop’s booking link and a review request.

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Frequently asked questions

About the workshop seat booking page template

As many as “Spots per time” allows, from 1 to 1,000; the template sets ten with the spots left shown. One email address can book a given time only once.

Yes. Add each date as a date override, or set the weekly hours to the days you teach; each time has its own seats. For a fixed programme, create one meeting per workshop so each has its own page and price.

Yes. Add-ons at checkout take a price, a description and a cover image, and up to five can be offered on one meeting. Coupons and an “All sales are final” note are also available in Payments.

Each seat is booked with one email, and one email can book a given time only once, so a second person books their own seat. Bookers can add guest emails so the friend receives the details too.

Yes. The “Experience level” answer sits on each booking in Bookings and can be exported to CSV with the rest of the list.

Templates belong to the new Vonza Scheduling. Attendees see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General.