Recruiting · Vonza Scheduling template

Panel Interview Booking Page Template

A hiring panel as a finished booking page: 60 minutes on Vonza Stream, Monday to Friday, one question for the role, and a Collective meeting, so the candidate sees only the times when every panel member is free and all of them attend.

See what it sets up

Part of the new Vonza Scheduling. Included in every Vonza plan, 14-day free trial.

What a panel interview is and who books it

A panel interview puts a candidate in front of several interviewers at once: the hiring manager, a peer, someone from another team. Finding an hour when all of them and the candidate are free is the slowest step in most hiring processes, and it is exactly what a collective booking page removes: the candidate sees only the overlap of everyone’s calendars and books it in one go.

This template is a Collective meeting. You pick the hosts when you create it, and bookers see only the times when every one of them is free. It runs 60 minutes on Vonza Stream, so every host gets the joining link and any of them can start the room, with working-week hours and one question, “Role you applied for”.

Who books it

Recruiting teams running final-stage panels for most roles.
Hiring managers who interview with a peer and a skip-level manager.
Universities and public bodies whose rules require a panel.
Agencies arranging client panels for shortlisted candidates.

What the template sets up

Exactly what the catalogue creates when you pick this template, as the app sets it. Every item stays editable.

Meeting type: Collective. One booker meets all of your hosts together. Pick the hosts when you create it. Bookers see only the times when every one of them is free, and every host gets the joining link.
Lengths: 60 minutes. Each length can carry its own price, and a meeting can offer up to 12 lengths from 5 minutes to 24 hours.
Where: Vonza Stream: a video room is created for every booking and the joining link goes out with the confirmation. Add up to 11 places and let bookers choose.
Hours: Monday to Friday, 9:00 to 17:00, in your platform's time zone. Bookers see the times in their own zone unless you lock the page to yours, which suits in-person meetings.
Questions: name, email as fixed fields, then one optional question: “Role you applied for” (short answer). Add up to 30 questions of 13 types, make any required, or let Vonza AI suggest some.
Rules: 4 hours' minimum notice, no buffers before or after, no daily cap, and bookers may cancel or reschedule from their email. Change any of them in the Rules panel.
Look: The template’s own accent colour and cover photo, with your logo once you add one. Pick one of 16 colour pairs or your brand colour in Design.
Description: The page opens with “Meet the hiring panel together in one interview.” Rewrite it in your own words.

What to change first

A template is a starting point. These are the four settings most sellers change before they publish this page.

Pick the panel
Choose the hosts when you create the meeting from the template; up to 20 hosts can sit on one meeting. Each host connects their own calendar on Integrations so their busy times count, and the page shows only the hours where everyone overlaps.
Video or in the office
Vonza Stream creates one room per booking and every host gets the link. Switch to Microsoft Teams or Google Meet once connected, or add In person with the office address for on-site panels and lock the time zone.
Reminders to candidate and panel
The candidate gets the default confirmation and reminder; tick “Also send a copy to me” so each host gets the reminder in their own time zone. A follow-up after the end can thank the candidate and set expectations for the decision.
Buffers and notice
Set a 15-minute buffer before and after so the panel can confer, raise the 4-hour notice to two days so interviewers can read the file, and keep “Max bookings a day” low so panels do not stack.

How to publish and share it

From the template to a live booking page people can open, in four steps.

STEP 01
Pick the template
Templates are part of the new Vonza Scheduling: open it from the Scheduling row marked New in your Vonza admin, start a new meeting and choose Template, then “Panel interview”. The meeting opens in the editor with everything above in place, and nothing is public until you publish it.
STEP 02
Preview, fix, publish
Preview the page as Desktop or Phone, work through the “Fix these first” checklist, then Publish. The page lives at /book/panel-interview on your Vonza site; the link ending is yours to change, with a warning that old links break.
STEP 03
Share the page
The Share dialog gives you the booking link and a QR code, Embed as an Inline frame, a Popup widget or Popup text on any website, One-time links that book once and then stop working, and a button for your Link in bio page. Mark the meeting Featured to show it first on your /book directory, or Secret to keep it off the directory.
STEP 04
Turn on New booking pages
Bookers see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General. Until then a /book link to an existing meeting opens the classic booking page. Switching on later keeps every booking and manage link.

See Vonza appointment scheduling for the whole product, and all booking page templates for the rest of the catalogue. Related: team scheduling and collective meetings and meeting polls for the debrief.

Automations that fit this page

Scheduling › Automations runs steps when something happens to a booking: 16 triggers, steps such as emails, texts, tags, lists, webhooks and course enrolment, up to 20 steps each. These three fit this meeting.

Brief the panel
Trigger “New booking”, then “Email the host” with the role and the candidate’s details, and “Calendar note” with the scorecard link.
Collect scores
Trigger “After the meeting ends”, then “Email the host” with the scorecard link and “Notify me” when every host has had it.
Schedule the debrief
Trigger “Marked as completed”, then “Send a booking link” to the panel for the “Hiring debrief” poll, which finds a time the interviewers can all make.

More booking page templates

All booking page templates

Phone Screen Booking Page Template
A first conversation about the role.
Discovery Call Booking Page Template
A short first call to see if we are a good fit and what you want to change.
Group Coaching Circle Booking Page Template
A small group session to learn together and share progress.

Frequently asked questions

About the panel interview booking page template

Bookers see only the times when every one of the chosen hosts is free, from each host’s own hours and connected calendar, and all of them attend. It is the opposite of round robin, where one host takes each booking.

Up to 20 hosts per meeting. Each keeps their own hours and calendar; the page offers only the overlap, so a large panel means fewer times.

Yes. On a collective booking every host gets the joining link and any of them can start the Vonza Stream room. With Teams or Google Meet, the link is created per booking and shared the same way.

Reassign the booking to another host from Bookings; the screen shows who is free. The candidate’s confirmation can be resent with the new panel.

Yes. Candidates book with name and email, or from a one-time link that books once and stops working, and manage the booking from links in their email.

Templates belong to the new Vonza Scheduling. Candidates see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General.