Consulting · Vonza Scheduling template

Office Hours for Clients Booking Page Template

Drop-in time for current clients as a finished booking page: 30 minutes on Vonza Stream, Monday to Friday afternoons, a Group meeting with ten seats per time, and one question so you know what each person is bringing.

See what it sets up

Part of the new Vonza Scheduling. Included in every Vonza plan, 14-day free trial.

What an office hours for clients is and who books it

Office hours are a standing block of time in which existing clients or members can drop in with a question instead of booking a full session. For a consultant they turn scattered emails into one scheduled slot; for a course creator or community owner they are the most reliable way to keep people engaged between lessons. The booking page has to make the slot easy to grab and show that others will be in the room.

This template is a Group meeting: several people book the same 30-minute time with one host, with ten seats and the seats left shown. Afternoons, 13:00 to 18:00, give clients a predictable window. The one question, “Your question”, lets you prepare an answer, or group similar questions, before anyone joins.

Who books it

Consultants who hold a weekly hour for retainer clients.
Course creators who run live office hours for students.
Community owners offering members a drop-in with the founder.
Agencies that want client questions in one slot rather than across a week of emails.

What the template sets up

Exactly what the catalogue creates when you pick this template, as the app sets it. Every item stays editable.

Meeting type: Group. Several people book the same time with one host. The template sets 10 spots per time and shows the spots left; change the number in Rules (1 to 1,000).
Lengths: 30 minutes. Each length can carry its own price, and a meeting can offer up to 12 lengths from 5 minutes to 24 hours.
Where: Vonza Stream: a video room is created for every booking and the joining link goes out with the confirmation. Add up to 11 places and let bookers choose.
Hours: Monday to Friday, 13:00 to 18:00, in your platform's time zone. Bookers see the times in their own zone unless you lock the page to yours, which suits in-person meetings.
Questions: name, email as fixed fields, then one optional question: “Your question” (short answer). Add up to 30 questions of 13 types, make any required, or let Vonza AI suggest some.
Rules: 4 hours' minimum notice, no buffers before or after, no daily cap, and bookers may cancel or reschedule from their email. Change any of them in the Rules panel.
Look: The template’s own accent colour and cover photo, with your logo once you add one. Pick one of 16 colour pairs or your brand colour in Design.
Description: The page opens with “Drop-in time for current clients to bring their questions.” Rewrite it in your own words.

What to change first

A template is a starting point. These are the four settings most sellers change before they publish this page.

Make it secret and unpriced
Office hours are usually for people who already pay you, so keep the length unpriced and mark the meeting Secret: it stays off your /book directory and only people with the link can book. Share the link inside your course, community or client emails.
One day, one window
The template opens every weekday afternoon. Most hosts narrow it to one day a week, for example Thursday 15:00 to 16:00, by editing the weekly hours or picking a reusable schedule, and add date overrides for weeks they are away.
Reminders for drop-ins
The default confirmation carries the joining link. Add a reminder an hour before, since drop-ins are easy to forget, and switch off the follow-up if you would rather not email after every slot. Mute notifications for the meeting if you need silence in your own inbox.
Seats and approval
Ten seats with the seats left shown is a good default; set “Spots per time” lower if you want to answer every question properly. Office hours rarely need approval, so leave “Approve each booking” off.

How to publish and share it

From the template to a live booking page people can open, in four steps.

STEP 01
Pick the template
Templates are part of the new Vonza Scheduling: open it from the Scheduling row marked New in your Vonza admin, start a new meeting and choose Template, then “Office hours for clients”. The meeting opens in the editor with everything above in place, and nothing is public until you publish it.
STEP 02
Preview, fix, publish
Preview the page as Desktop or Phone, work through the “Fix these first” checklist, then Publish. The page lives at /book/office-hours on your Vonza site; the link ending is yours to change, with a warning that old links break.
STEP 03
Share the page
The Share dialog gives you the booking link and a QR code, Embed as an Inline frame, a Popup widget or Popup text on any website, One-time links that book once and then stop working, and a button for your Link in bio page. Mark the meeting Featured to show it first on your /book directory, or Secret to keep it off the directory.
STEP 04
Turn on New booking pages
Bookers see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General. Until then a /book link to an existing meeting opens the classic booking page. Switching on later keeps every booking and manage link.

For how office hours fit a consulting practice with retainers and projects, read about scheduling for consultants. See Vonza appointment scheduling for the whole product, and all booking page templates for the rest of the catalogue. Related: team scheduling and round robin and appointment reminders.

Automations that fit this page

Scheduling › Automations runs steps when something happens to a booking: 16 triggers, steps such as emails, texts, tags, lists, webhooks and course enrolment, up to 20 steps each. These three fit this meeting.

Share the agenda
Trigger “Before the meeting starts”, wait until an hour before, then “Email the invitee” with the questions submitted so far and the joining link.
Post the recap
Trigger “After the meeting ends”, then “Email the invitee” with notes and links, and “Tag the contact” with attended-office-hours for your records.
Nudge first-timers
Trigger “Invitee’s first booking”, then “Email the invitee” with how office hours work and “Notify me” so you can welcome them by name.

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Frequently asked questions

About the office hours for clients booking page template

Yes. Mark the meeting Secret in the Share dialog: it is hidden from your /book page and only people with the link, or a one-time link, can book it. Share the link in your course, community or client emails.

Vonza Stream creates a room for each time; the joining link is in the confirmation and reminders, and bookers can add the slot to Google Calendar, Outlook, Office 365 or Exchange, or download an .ics file.

Yes. Replace the template’s weekday afternoons with a single range on one weekday, or use a reusable schedule. Add date overrides, up to 400, for weeks when the slot moves or is skipped.

Nothing happens: a Group meeting with no bookings is simply an open time. You can see upcoming bookings in Bookings and on the Calendar page, so you know before the hour whether anyone is coming.

A Group meeting has one host. For office hours shared by several consultants, create a Round robin meeting so each booking goes to the next free host, or give each consultant their own meeting and list them on a team page.

Office hours is a template in the new Vonza Scheduling. Clients see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General.