# Property Viewing Booking Page Template

> A viewing with an agent as a finished booking page: 30 minutes, in person, open every day from 9:00 to 18:00, with two questions, the property address and the number of people attending, so the agent knows where to be and who to expect.

A Real estate template in the new Vonza Scheduling, “Property viewing”: a one-on-one meeting. Part of the new Vonza Scheduling. Included in every Vonza plan, 14-day free trial.

## What a property viewing is and who books it

A property viewing is a short, in-person appointment in which a buyer or renter sees a home with an agent. Agents juggle dozens a week across many addresses, so the booking page has to be fast for the public and precise for the agent: which property, how many people, and a confirmation that puts the time in everyone’s calendar.

This template sets a 30-minute in-person slot, open every day from 9:00 to 18:00 in your time zone, with two questions: “Property address” and “Number of people attending”. Because the address varies, the question does the work the location cannot; your office or meeting point goes on the location itself. Lock the time zone so viewers always see local times.

### Who books it

- Estate and letting agents booking viewings from listings and emails.
- Agencies that give each agent a page and route viewings round robin.
- Private sellers and landlords showing a home themselves.
- Relocation consultants arranging viewings for clients moving to a city.

## What the template sets up

Exactly what the catalogue creates when you pick this template, as the app sets it. Every item stays editable.

- **Meeting type**: One-on-one. One person books a time with one host.
- **Lengths**: 30 minutes. Each length can carry its own price, and a meeting can offer up to 12 lengths from 5 minutes to 24 hours.
- **Where**: In person: add your address in the editor; bookers see it in the confirmation. Add up to 11 places and let bookers choose.
- **Hours**: Every day, 9:00 to 18:00, in your platform's time zone. Bookers see the times in their own zone unless you lock the page to yours, which suits in-person meetings.
- **Questions**: name, email as fixed fields, then 2 optional questions: “Property address” (short answer), “Number of people attending” (short answer). Add up to 30 questions of 13 types, make any required, or let Vonza AI suggest some.
- **Rules**: 4 hours' minimum notice, no buffers before or after, no daily cap, and bookers may cancel or reschedule from their email. Change any of them in the Rules panel.
- **Look**: The template’s own accent colour and cover photo, with your logo once you add one. Pick one of 16 colour pairs or your brand colour in Design.
- **Description**: The page opens with “View the property with an agent.” Rewrite it in your own words.

## What to change first

A template is a starting point. These are the four settings most sellers change before they publish this page.

- **Unpriced, with approval**: Viewings are unpriced. Turn on “Approve each booking” so a request is held until the agent confirms the property is still available, with a “Decide within” window you choose; requests nobody decides on are declined automatically.
- **The meeting point**: Put the office or “Meet at the property” in the In person location’s address and notes, and tick “Show before booking” so viewers know where to go. Lock the time zone in Rules so times are always the property’s local time.
- **Reminders by text**: Keep the confirmation and add a text reminder an hour before from your SMS allowance once Text reminders is on, because viewers are on the move. A follow-up after the end can ask for feedback on the property.
- **Notice, buffers and travel**: Raise the 4-hour notice to half a day so an agent can plan the route, and add a 15 or 30-minute buffer after each viewing for travel. “Max bookings a day” keeps one agent from twelve viewings in a day.

## How to publish and share it

From the template to a live booking page people can open, in four steps.

1. **Pick the template**: Templates are part of the new Vonza Scheduling: open it from the Scheduling row marked New in your Vonza admin, start a new meeting and choose Template, then “Property viewing”. The meeting opens in the editor with everything above in place, and nothing is public until you publish it.
2. **Preview, fix, publish**: Preview the page as Desktop or Phone, work through the “Fix these first” checklist, then Publish. The page lives at /book/viewing on your Vonza site; the link ending is yours to change, with a warning that old links break.
3. **Share the page**: The Share dialog gives you the booking link and a QR code, Embed as an Inline frame, a Popup widget or Popup text on any website, One-time links that book once and then stop working, and a button for your Link in bio page. Mark the meeting Featured to show it first on your /book directory, or Secret to keep it off the directory.
4. **Turn on New booking pages**: Bookers see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General. Until then a /book link to an existing meeting opens the classic booking page. Switching on later keeps every booking and manage link.

## Automations that fit this page

Scheduling › Automations runs steps when something happens to a booking: 16 triggers, steps such as emails, texts, tags, lists, webhooks and course enrolment, up to 20 steps each. These three fit this meeting.

- **Confirm the address**: Trigger “New booking”, then “Email the host” with the property address and party size, and “Text the invitee” with the meeting point.
- **Ask for feedback**: Trigger “After the meeting ends”, wait three hours, then “Email the invitee” with a short feedback form and “Tag the contact” with viewed.
- **Rebook a no-show**: Trigger “Marked as no-show”, then “Send a booking link” so the viewer can choose another time, and “Notify me” for the agent.

See [Vonza appointment scheduling](https://vonza.net/appointment-scheduling) for the whole product, and [All booking page templates](https://vonza.net/scheduling-templates) for the rest of the catalogue.

- [team scheduling and round robin](https://vonza.net/team-scheduling)
- [appointment reminders by text](https://vonza.net/appointment-reminders)

## More booking page templates

- [Open House Booking Page Template](https://vonza.net/scheduling-templates/open-house): Drop by the open house.
- [Discovery Call Booking Page Template](https://vonza.net/scheduling-templates/discovery-call): A short first call to see if we are a good fit and what you want to change.
- [Group Coaching Circle Booking Page Template](https://vonza.net/scheduling-templates/group-coaching): A small group session to learn together and share progress.

## Frequently asked questions

### Can I confirm a viewing before it is booked?

Yes. Turn on “Approve each booking”: the request holds the time until you approve or decline, within 1 to 168 hours, and the booker is told either way. Approve all or Decline all handle a batch from the Requests tab.

### How do I share viewings across several agents?

Use the Round robin “Property viewing” team template: each booking goes to the first agent who is free, with hosts keeping their own hours and calendars. A booking can also be reassigned to another agent from Bookings.

### Can I send a buyer a few times by email?

Yes. Pick a few open times in the app and paste them into an email; each one books in one click. One-time links book once and then stop working, which suits a single viewing.

### Will the viewing go into my calendar?

Yes. Connect Google Calendar or Outlook on Integrations with “Add bookings” on, and turn on “Check for conflicts” so busy times are never offered. Bookers get add-to-calendar links and an .ics file.

### Can I take a group to an open house instead?

Yes. The “Open house” template is a Group meeting where several people book the same time with spots per time; its page is in this catalogue.

### Do buyers see this page today?

Templates belong to the new Vonza Scheduling. Bookers see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General.