# Parent-Teacher Meeting Booking Page Template > Parents’ evening as a finished booking page: 15-minute one-on-one slots, in person, Monday to Friday afternoons, with two questions, the student’s name and class, so the teacher has the right file open when the parent sits down. A Education template in the new Vonza Scheduling, “Parent-teacher meeting”: a one-on-one meeting. Part of the new Vonza Scheduling. Included in every Vonza plan, 14-day free trial. ## What a parent-teacher meeting is and who books it A parent-teacher meeting is a short, scheduled conversation about one child’s progress. Schools run dozens of them in an afternoon, so the booking page has to do what the paper sign-up sheet did, without the queue: show the open slots, take the student’s name and class, and stop two families booking the same ten minutes. This template is built for that afternoon. Slots are 15 minutes, in person, offered Monday to Friday from 13:00 to 18:00 in the school’s time zone. The two questions, “Student name” and “Class”, are all a teacher needs. Holds mean a slot is reserved while a parent fills the form, so the last slot is never taken twice. ### Who books it - Schools and colleges running parents’ evenings and progress meetings. - Individual teachers who book their own slots for a year group. - Nurseries and after-school clubs meeting parents one at a time. - Admissions and pastoral teams who see families by appointment. ## What the template sets up Exactly what the catalogue creates when you pick this template, as the app sets it. Every item stays editable. - **Meeting type**: One-on-one. One person books a time with one host. - **Lengths**: 15 minutes. Each length can carry its own price, and a meeting can offer up to 12 lengths from 5 minutes to 24 hours. - **Where**: In person: add your address in the editor; bookers see it in the confirmation. Add up to 11 places and let bookers choose. - **Hours**: Monday to Friday, 13:00 to 18:00, in your platform's time zone. Bookers see the times in their own zone unless you lock the page to yours, which suits in-person meetings. - **Questions**: name, email as fixed fields, then 2 optional questions: “Student name” (short answer), “Class” (short answer). Add up to 30 questions of 13 types, make any required, or let Vonza AI suggest some. - **Rules**: 4 hours' minimum notice, no buffers before or after, no daily cap, and bookers may cancel or reschedule from their email. Change any of them in the Rules panel. - **Look**: The template’s own accent colour and cover photo, with your logo once you add one. Pick one of 16 colour pairs or your brand colour in Design. - **Description**: The page opens with “A short meeting about your child’s progress.” Rewrite it in your own words. ## What to change first A template is a starting point. These are the four settings most sellers change before they publish this page. - **One afternoon, not every week**: The template opens every weekday afternoon. For a single parents’ evening, replace the weekly hours with one range on one date using a date override, or set a booking window to the exact day. Lock the time zone so every parent sees the school’s local times. - **The room**: Add the room or hall to the In person location’s address and “Additional information”, and tick “Show before booking” so parents know where to go. Keep the location unpriced; this page never takes payment. - **Reminders for the day**: Keep the confirmation and add a reminder at a set time the morning of the meeting. Text reminders reach parents who do not check email, sent from the school’s SMS allowance once Text reminders is on in Booking settings. - **Buffers and notice**: Add a 5-minute buffer after each slot so meetings do not run into each other, and set a minimum notice of a day so slots close in time to print the schedule. Set “Start times” to every 15 minutes so the grid lines up. ## How to publish and share it From the template to a live booking page people can open, in four steps. 1. **Pick the template**: Templates are part of the new Vonza Scheduling: open it from the Scheduling row marked New in your Vonza admin, start a new meeting and choose Template, then “Parent-teacher meeting”. The meeting opens in the editor with everything above in place, and nothing is public until you publish it. 2. **Preview, fix, publish**: Preview the page as Desktop or Phone, work through the “Fix these first” checklist, then Publish. The page lives at /book/parent-teacher on your Vonza site; the link ending is yours to change, with a warning that old links break. 3. **Share the page**: The Share dialog gives you the booking link and a QR code, Embed as an Inline frame, a Popup widget or Popup text on any website, One-time links that book once and then stop working, and a button for your Link in bio page. Mark the meeting Featured to show it first on your /book directory, or Secret to keep it off the directory. 4. **Turn on New booking pages**: Bookers see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General. Until then a /book link to an existing meeting opens the classic booking page. Switching on later keeps every booking and manage link. ## Automations that fit this page Scheduling › Automations runs steps when something happens to a booking: 16 triggers, steps such as emails, texts, tags, lists, webhooks and course enrolment, up to 20 steps each. These three fit this meeting. - **Build the teacher’s list**: Trigger “New booking”, then “Email the host” with the student’s name and class, so the teacher has a running list, and “Calendar note” for the room. - **Remind by text on the day**: Trigger “Before the meeting starts”, wait until an hour before, then “Text the invitee” with the time and room; texts use your SMS allowance. - **Rebook a missed slot**: Trigger “Marked as no-show”, then “Email the invitee” with the booking link so the family can pick another time. For admissions, parents’ evenings and staff booking in one place, read about [scheduling for schools](https://vonza.net/scheduling-for-schools). See [Vonza appointment scheduling](https://vonza.net/appointment-scheduling) for the whole product, and [All booking page templates](https://vonza.net/scheduling-templates) for the rest of the catalogue. - [team scheduling and team pages](https://vonza.net/team-scheduling) - [appointment reminders by email and text](https://vonza.net/appointment-reminders) ## More booking page templates - [Tutoring Session Booking Page Template](https://vonza.net/scheduling-templates/tutoring-session): One-to-one tutoring at your pace. - [Discovery Call Booking Page Template](https://vonza.net/scheduling-templates/discovery-call): A short first call to see if we are a good fit and what you want to change. - [Group Coaching Circle Booking Page Template](https://vonza.net/scheduling-templates/group-coaching): A small group session to learn together and share progress. ## Frequently asked questions ### Can every teacher have their own booking page? Yes. Each teacher is a host with their own hours and meeting, and a team page at /book/team/ lists every host and their meetings in one link, so parents find the right teacher from one page. ### How do I stop two parents booking the same slot? A slot is held while a parent fills the form, so two visitors can never both take the last slot, and one email can book a time only once. A booked slot disappears from the page. ### Can parents see the times in the school’s time zone? Yes. Tick “Lock time zone” in Rules and bookers see times in the school’s zone, not their own, which the app recommends for in-person meetings. ### Can I meet both parents and the student together? Yes. The booker can add guest emails so a second parent receives the details. For a meeting with several teachers at once, the Collective “Parent–teacher meeting” template shows only the times when every teacher is free. ### Can I export the bookings for the evening? Yes. Bookings has Upcoming, Past, Cancelled and No-show tabs with search and date ranges, and an Export CSV of up to 10,000 bookings, so the schedule can be printed or shared. ### Is this page what parents see today? Templates belong to the new Vonza Scheduling. Parents see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General.